A Complete Guide to Update Your QuickBooks desktop to the latest version

An appropriate QuickBooks product of latest version can help you attain your business goals. In the event that you are a little or fair sized entrepreneur and changing to this imaginative accounting & bookkeeping software, you’ll naturally get the most updated version of QuickBooks. If you are already a client, you should update your QuickBooks version whenever a new service or feature is released.

We have created this blog post to offer you the nutty-gritty of updating QuickBooks desktop to the latest release. The updates can be downloaded directly from the internet. QuickBooks updates not only improve the performance of the software and make it more productive but also fix many common and complicated errors automatically.

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How you can update your QuickBooks Desktop?

You can download the update from the internet using multiple methods. Make sure that your internet is fast and connection is good. Here are your options:

  1. Automatic QuickBooks Update Method (default setting)
  2. On-Demand Update Method
  3. Release Download
  4. Manual QuickBooks Update

After the updates are downloaded, QB itself starts installing all the imperative files to the appropriate location and folders on your computer. You receive a notification to install the update, whenever you restart your QuickBooks the next time. You may also have to close QB and restart it to allow updates to take effect. In case you use QuickBooks in multi-user mode, it’s mandatory to install the update on all the computers.

1. Automatic QuickBooks Update Method

This method for installing updates this simple. QuickBooks itself find out the new updates from the Intuit server. The updates are then downloaded automatically when you are not working or otherwise using the internet. It happens due to a default setting in the accounting software that enables it to automatically download updates from the server of Intuit. However, you have the choice to disable the automatic update if you wish not to update QuickBooks.

How you can enable or disable the Automatic Update Option:

Update QuickBooks from Main Menu - Screenshot 2
Update QuickBooks from Main Menu Screenshot
  • Open QuickBooks and go to the “Help menu“.
  • Click on “Update QuickBooks” and wait for Update QuickBooks window to open.
  • Click on the “Options” tab.
  • Choose “Yes” to enable Automatic Update Method or “No” to disable the Automatic Update Method.(Even after you disable the Automatic Update option, you will keep receiving messages asking if you wish to use the Update Service. These messages are just reminder messages and don’t mean that an update is required or available.)
  • Click “Save” and Close.

If the above option doesn’t work and you are not able to download the update, you can move to the next method, i.e., “Immediate Update Method.

2. Immediate Update Method

This method enables you to download QuickBooks update to your computer immediately from the Intuit server. Also, it’s not mandatory for you to keep the QuickBooks software open while downloading the updates. This method can be used at any time and help you download the updates immediately even if Automatic Update is on. Please make sure that you check for updates at least once every month.

How you can check if any update is available and install them:

Update QuickBooks from Main Menu - Screenshot
  • Open QuickBooks, go to the “Help menu” and click on “Update QuickBooks“.
  • Click on the “Update Now” tab.
  • Select the updates you wish to download and click “Get Updates“. You can find out more about the update in the Updates column. Tap on the “Maintenance Releases” link and a new page will show up with details of the “changes/improvements” in the update.
  • Close and restart QuickBooks software and a window will appear asking if you want to install the update now or later. When you find the message, click Install Now (or Yes) to install the update.
  • Restart your computer after the installation is complete.

Important: It’s imperative to reinstall every applicable update from the earliest to the latest release date. If you don’t do this and reinstall QuickBooks, you may find issues in opening your company file. The company file may also get damaged and not open at all.

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3. Release Download

If you have trouble with update feature or you don’t wish to install updates through the update feature, you can opt to download and install available updates. You must make use of the update feature to install QuickBooks Updates. Also, you should update all copies if you use multiple copies of QuickBooks. If you don’t do that, you may encounter issues while opening your company file or the company file may also get damaged and not open at all.

QuickBooks Pro and QuickBooks Premier multi-user mode: here is how you can download updates

If your company requires you to use QB Pro or Premier in multi-user mode, you shall install the updates on all the computers. Connect all computers to the Internet and download and install the updates. You can also download the update on one system on your network and then share it.

For sharing the updates all users should follow the given process:

  • Open the shared QuickBooks company file.
  • Go to the “Help menu” and click on “Update QuickBooks“.
  • Select “Options“.
  • Click “Yes” for Share Download option.
  • Click on “Save“.

The above-mentioned steps will allow you to share the downloaded updates to all computers. Please note that the updates by default get downloaded to the location of your company file once you enable the share option. If not, you can find the updates through the directory or folder in which the copy of QuickBooks software is installed.

You can then install new released updates for the company file. Also remember that once you update your company file, you may access that through earlier releases of QuickBooks software.

How you can upgrade new QuickBooks Desktop

  • Click on your “latest version of QuickBooks Desktop“.
  • Open “file menu” and select open or “restore the company“.
  • Click on “Company file” and then “Next“.
  • Click on the “data file” and Open it.

If Move Company File window pops up, follow the given instructions

  • Read the content in the “Update Company file for New version.” Check the box to signify you agree and understand and then click “Update Now”.
  • Follow the provided instructions to make a backup of the files.
  • Once your company file is updated, open the newer version of QuickBooks. Select “Yes” once you receive the prompt “Do you want to continue?

4. Manual QuickBooks Update

  • Firstly close your company file and close QuickBooks desktop.
  • Give a single right-click on the QuickBooks Desktop icon as shown on your screen and Click on “Run as administrator“.
  • While on the “No Company Open” screen, navigate to “Help menu” and then choose “Update the QuickBooks“.
  • Go to “Option” tab and choose “mark all” option.
  • Select “Save” option now.
  • Go to “Update now” tab and then mark the “Reset Update box“.
  • Now choose the “get update” button here.
  • Once the Update Complete message appears, you need to close the QuickBooks software.
  • Open again your QuickBooks Desktop, if you get the message to “install update” in your computer screen.
  • Hit a click on “Yes” option.
  • Once the installation process complete, restart your computer.

Important: If you have a active payroll subscription, then download the latest payroll tax table to process payroll in QuickBooks Desktop.

See Also: Methods to resolve QuickBooks error code 6007

Winding Up

The processes explained in this article shall enable you to update your QuickBooks desktop to latest release. And we hope that with the new updates and features you are able to make the most of QB Accounting software and meet your business goals. In case you need any assistance in updating your QuickBooks, you can call us and speak to our 24×7 QuickBooks support team.


Read Also:

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