Comprehensive Guide to merge duplicate vendors in QuickBooks desktop

QuickBooks accounting software is packed with features and functionalities loved by entrepreneurs all across the globe. This software comes with manifold constructive features, and one such feature is allowing the users to merge vendors. As per the latest feature of QuickBooks, the user can merge up to four vendors at a time with much ease.

We have come up with this blog with an aim to answer some of the most commonly asked questions such as: Can I merge Vendors in QuickBooks? How many vendors can be merged in QuickBooks? How to merge vendors in QuickBooks? What do you mean by merging vendors in QuickBooks? If you are also having any such query, then stay tuned with the article and clear all your clouds of confusion. However, for expert assistance, you can also reach out to our QuickBooks support team.

Read also: Use Undeposited funds account to receive payments in QBO

Merging Vendors in QuickBooks

Many QuickBooks users doubt, whether it is possible to merge vendors or not. Well, it is very much possible to merge vendors in QuickBooks. The process of merging vendors permits the users to consolidate all the transactions. The best part is that the users are not required to enter the transactions over and over again, one after the other. The merging process basically deletes one vendor and at the same time, reassigns the entire relevant data to the other vendor. Once these steps are completed, it should be noted that things can’t be reversed. This means that everything is permanent, from deletion of one vendor to transfer of the data to another.

Points to remember before beginning with the merging procedure

Well, before you begin with the merging procedure, it is better to update yourself with certain pointers that you should definitely keep in mind. To make it easier for you, we have jotted down a few of them:

  • The very first thing that you can’t afford to miss is taking a secure backup of QuickBooks company file. Avoiding this might end up in data loss at large.
  • Always ensure that you are in single-user mode, and if by any chance you are using the multi-user mode, then don’t think much simply switch to the single-user mode.
  • The next point that requires your attention is to turn off the Multi-currency feature.
  • The user is also required to ensure that he/she is not merging paid through online banking vendors, tax authorities vendors, and also the direct deposit vendors.
  • Another matter to be considered is that the merging process can’t be reversed once performed. Thus, double-check before merging the vendors and ensure that you are merging the accounts that are really needed to be merged.
  • Lastly, the only way to undo a merge is to restore the backup of the data file.

Merging Vendors in QuickBooks Desktop 2019

The process of merging vendors in QuickBooks vary from version to version of QuickBooks. The below-enumerated steps are for the merging vendors in QuickBooks Desktop 2019:

  1. To begin with, the user is required to access the merge vendors window
    • There can be two alternatives, one for the QuickBooks Desktop Accountant Edition: In this, the user has to visit the Accountant menu and then select the Client Data Review, followed by visiting the Merge Vendors option
    • And for QuickBooks Desktop Enterprise, the user has to visit the company menu and then select the Accounting tools, followed by visiting the merge vendors option.
  2. Moving ahead, in the merge vendors window, select the vendors to be merged, and then tapping on to the Next option.
  3. Now, select the Master Vendor option and then click on the Merge option
  4. The last step is, on the confirmation prompt Yes, on the Merge Complete Window, the user is required to select the OK option.
Merging Vendors in QuickBooks Desktop 2019 - Screenshot

Read also: Integration of PayPal with QuickBooks Online

Merging vendors in QuickBooks Desktop 2018 and below

  • The very first step is to select the Vendors menu and then opt for the Vendor Center.
  • Moving ahead, the user is required to right click on the Vendor’s name to keep, followed by selecting Edit Vendor.
  • Now, the next step is to copy vendor’s name.
  • After that, tap on Cancel option to return to vendor center.
  • After following the above steps, the user is required to right click on vendor’s name to merge, and then choose the Edit Vendor.
  • In the next step, the user needs to replace the vendor name with one copied, and then selecting the OK option.
  • The last step is to tap on to the Yes option, at the time when a prompt is displayed to proceed to merge.

Winding Up

With this we come to the end of this article, with the hope that this article might be helpful to you in any manner. By following the above-scribbled steps, the user can easily merge duplicate vendors in QuickBooks desktop.

However, if you are finding difficulty in merging vendors, even after following the above steps, then all you need to do is chat and our QuickBooks accounting and bookkeeping experts are highly qualified professionals will be there to assist you in a single chat. Do not hesitate to chat our technicians anytime, as they remain active round the clock to provide the best possible services to our clients.


Some other helpful articles:

How to Record vendor refunds in QuickBooks desktop?

Troubleshoot unable to print problem in QuickBooks

Install multiple QuickBooks desktop versions on one computer