Here is how you can locate missing transactions in QuickBooks desktop

QuickBooks have emerged as the revolutionary accounting software which is being used by small and medium businesses all over the world. In this cutting edge software users can store, manage, and maintain all accounting works with ease. Moreover, it manages expenses, creates invoices and also keeps a track of all transactions.

If you are worried about any of your missing transactions, then QuickBooks can be of some help and in this blog we will discuss this issue. Also you can consult with QuickBooks ProAdvisors team for QuickBooks training or other services.

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Apply these steps to find out missing transactions:

Steps to Follow to find out Missing Transactions:

  • First thing to do is find the audit report.
  • Now look for the Company file.
  • Now find the Condense Information.
  • After this re-enter your missing transactions.

Check your Audit Report

The first thing to do is check the audit report which will show all transaction reports as well as the deleted transactions. In QuickBooks the record manager can manipulate company information, the payroll system and the product information. But the best part is that it displays the deleted values of record by highlighting them and it shows that the data has been changed in a particular part. For instance the products value changes or any old product gets replaced by the new one. And QuickBooks highlights this change in a bold format.

In order to open an audit report the first thing to do is open the Reports menu and there you need to select Accountant & Taxes. After this go to the Audit Trail where reports can be customized by transaction date, type and name. This will help you in getting accurate and an easy way to store the large data in a specific format which will help you in modifying the records in the easiest way possible.

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Find Company File

You need to look for the exact transaction file that is missing or has been changed from a multiple file collection. Since a company file has huge data in which changes are made on a regular basis it is not very easy to spot the modified part.

But it is QuickBooks that makes the whole process of opening and signing in to the company file much easier by pressing the F2 on the keyboard.  This action will pop up the Product Information window and it will display the file you are searching for. And now you can choose the details which are deleted or modified in the file.

Find Condense Information

In QuickBooks condense is the feature that assists in removing formal existing information to a cut off date. This is used for decreasing the size of the company file for various reasons. 

This method or deleting unused and redundant data creates more space for new data insertion. It compiles all the data as per your requirement and you can easily select the data range up to which you need data.

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Re-entering your Missing Transaction

In case, you find missing details in any of the above steps, then you have to do is move ahead and re-enter your transaction. This is because some data may not be stored or entered in the reports. The above methods have efficiently done their work and that defines that the data was not entered into the company files

Usually, we aren’t sure that just how we could find the missing data from the large company files and also it is not easy to memorize or browse the precise data. To ensure that, QuickBooks introduces accounting application for speed-up your service without squandering time or loan.

Final words..!

QuickBooks today have sped up and made it easier to find missing data from large company files. And the best part is that users do not have to spend much money and time on this. However, still if you cannot locate the missing transaction then you can seek assistance from QuickBooks Support service providers via chat to get a quick solution.


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